MCA Microsoft Office Specialist (Office 365 and Office 2019) Study Guide

Word Associate Exam MO-100

Eric Butow

• Publisher: Sybex
• Year: 2020
• ISBN:
  9781119718284
• Edition: 1
• Topic: Computer Science
• Subtopic: Entreprise Applications
• Index: Computer Science

Learn the realities of being a Microsoft Office Specialist and efficiently prepare for the Word Associate MO-100 Exam with a single, comprehensive study guide

MCA Microsoft Office Specialist Study Guide: Word Associate Exam MO-100 comprehensively prepares you for the MO-100 Exam. Accomplished and experienced author Eric Butow provides readers with a one-stop resource for learning the job responsibilities of a Microsoft Office Specialist and succeeding on the MO-100 Exam.

The study guide is written in a straightforward and practical style which, when combined with the companion online Sybex resources, allows you to learn efficiently and effectively. The online resources include hundreds of practice questions, flashcards, and a glossary of key terms. In addition to preparing you for the realities of the Microsoft Office Specialist job role, this study guide covers all the subjects necessary to do well on the certifying exam, including:

• Managing documents
• Inserting and formatting text, paragraphs, and sections
• Managing tables and lists
• Creating and managing references
• Inserting and formatting graphics
• Managing document collaboration

Perfect for anyone seeking to begin a new career as a Microsoft Office Specialist, or simply wondering what the job entails, the Study Guide also belongs on the bookshelf of currently practicing professionals who want to brush up on the fundamentals of their role.

Chapter 1
Working with Documents

MICROSOFT EXAM OBJECTIVES COVERED IN THIS CHAPTER:

• Manage documents
  • Navigate within documents
    • Search for text
    • Link to locations within documents
    • Move to specific locations and objects in documents
    • Show and hide formatting symbols and hidden text
  • Format documents
    • Set up document pages
    • Apply style sets
    • Insert and modify headers and footers
    • Configure page background elements
  • Save and share documents
    • Save documents in alternative file formats
    • Modify basic document properties
    • Modify print settings
    • Share documents electronically
  • Inspect documents for issues
    • Locate and remove hidden properties and personal information
    • Find and correct accessibility issues
    • Locate and correct compatibility issues

You're reading this book because you want to study for and pass the MO‐100 Microsoft Word (Word and Word 2019) exam and become a certified Microsoft Office Specialist: Word Associate. I hope you have your favorite beverage nearby, you're comfortable, and you have Word fired up so that you can go through the exercises in this chapter.

Before embarking on a road trip, we often refer to the directions provided by our favorite map app before we leave. In this chapter, I'll show you how to work with documents, including navigating within documents so that you can edit them easily. Next, I'll show you how to format documents to make them look the way you want.

When you know how to control your documents, I'll show you how to save them in the format you want and share them with other people. Finally, I'll show you how to inspect your documents so that you can find and remove hidden properties as well as fix any issues with accessibility and compatibility.

I'll have an exercise at the end of every section within this chapter so that you can practice doing different tasks. Then, at the end of this chapter, you'll find a set of review questions that mimic the test questions you'll see on the MO‐100 exam.

Navigating Within Documents

It's easy just to fire up Word and start writing. But, of course, you're doing more than just writing. You inevitably need to start moving around the document and making changes to it, and in this section I talk about the tools Word gives you to do those tasks.

Microsoft has added a lot of powerful search features to Word so that you can find the text you're looking for pretty easily. You can access these tools through menu options and their associated ribbons, as well as by using keyboard shortcuts.

If you want to move quickly from one location in a long document to another so that you don't have to keep scrolling up and down a lot of pages, Word makes it easy to add a link within your document. You can also use tools in the ribbon, as well as keyboard shortcuts, to go to different spots in your document.

Word also has a lot of hidden formatting symbols that you can show. What's more, you can hide text that you don't want to see cluttering your document, but Word also makes it easy to reveal hidden text whenever you want to see it.

Searching for Text

Unless you have only a small amount of text in your document, you'll find that you need help locating the words that you want. Word has you covered with tools not only to find words in your document, but to replace them easily as well.

Using the Search Bar

The Search bar appears within the Word window's title bar to make it more conspicuous. Type one or more search terms in the Search box, and then click the terms within the Find In Document area in the drop‐down list. The Navigation pane opens on the left side of the Word window and displays a list of results (see Figure 1.1).

FIGURE 1.1 Navigation pane

Finding in the Ribbon

When you start working in a document, the Home men...