eBook - ePub
A Practical Guide To Business Writing
Writing In English For Non-Native Speakers
- English
- ePUB (mobile friendly)
- Available on iOS & Android
eBook - ePub
About this book
Nowadays, letters, reports and emails are vital components of business practice. Communication is increasingly global, but it's not any easier to understand or contribute to for non-fluent English speakers. There is increasing pressure to be able to produce effective documents for a business environment but little help out there to do so efficiently, resulting in wasted time and uncomfortable business communication.
This book provides a wealth of practical information for any person who aims to produce short, effective documents within the work environment. It offers sensible, valuable and helpful rules for producing effective short reports, memos, letters and e-mails that are clear, concise and easy to read for the busy manager or supervisor working in the demanding setting of modern industry or commerce.
But it goes further: not only are rules provided for the inexperienced business writer, but models are proposed which provide solutions for a whole host of business situations – providing help, support and encouragement for the many thousands of business writers who need to feel confident in their writing.
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Please note we cannot support devices running on iOS 13 and Android 7 or earlier. Learn more about using the app.
Yes, you can access A Practical Guide To Business Writing by Khaled Al-Maskari in PDF and/or ePUB format, as well as other popular books in Business & Small Business. We have over one million books available in our catalogue for you to explore.
Information
Chapter 1
Business Writing Style
This chapter is intended to provide tips for effective business writing that can be applied to all forms of business correspondence such as: memos, faxes, reports, and e-mails.
Use these 12 tips to develop an effective business writing style:
1. Keep your purpose, readers and content in mind
2. Keep your sentences short
3. Use positive language
4. Use linking words
5. Use simple, familiar words
6. Use passive voice for specific reasons
7. Use bullet points and numbered lists correctly
8. Use tables and charts effectively
9. Use impersonal style when expressing opinions
10. Avoid outdated expressions
11. Avoid repetition
12. Avoid turning verbs into nouns
1. Keep Your Purpose, Readers and Content in Mind
Before you start writing your e-mail, memo or report, consider the following points and keep in mind the PRC (Purpose, Reader, Content) Triangle (see fig 1.1 below).
What is my purpose?
- To inform
- To request
- To persuade
- To suggest or recommend
- To complain
- To explain
- To appreciate
Who are my readers?
- Supervisors
- Assistants
- Trainees
- Technicians
- Managers
- Employees
- Others
- What information do my readers want?
- Will my readers understand technical terms?
- Would examples, details, or graphics help the readers to understand better?
Figure 1.1 PRC Triangle
You should keep in mind the PRC Triangle when writing a memo, an e-mail or a report. This shows that the purpose, reader and content of a report are all equally important but that each is influenced by the others (see figure 1.1).
2. Keep Your Sentences Short
In business writing, the fewer words, the better.
The following examples illustrate how to remove unnecessary words that do not add meaning to a sentence.
| Long | Short |
One of the best things you can do for yourself to improve your writing is to learn how to cut words that are not necessary. | To i... |
Table of contents
- Cover
- Endorsements
- Copyright page
- Title page
- About the Author
- Foreword
- Preface
- Introduction
- What Does this Book Cover?
- Chapter 1 Business Writing Style
- Chapter 2 Business Memos
- Chapter 3 Business E-mails
- Chapter 4 Common Writing Errors
- Chapter 5 Useful Business Phrases
- Chapter 6 Avoid Confusing Words
- Chapter 7 Personal Business Documents
- References
- Acknowledgements
- Index