Notaries
As paralegal professionals, notaries created documents that could be used as evidence before the courts during the Middle Ages and early modern periods.2 Notaries were so numerous and active in southern Europe that Daniel Lord Smail has argued that their relationships with the inhabitants of late medieval communities ârival[ed] the contact between the clergy and the Christian population.â3 From the twelfth century on, notaries across Italy and in other parts of Mediterranean Europe were also deemed âofficial truth-tellers,â since in most places they enjoyed publica fides, meaning that they were personally responsible for authenticating their documents.4 Those officially sanctioned records, known as instrumenta, required certain precisely recorded details: a list of witnessesâ names, specific information about the time and place a record was created, and the identification of the notary himself, using his special sign, or signum. These common features of the records emphasized the preeminence of the notary as guarantor of their credibility as well as his independence as an authority.5
Publica fides was first invested in the notary (by an authority such as the emperor, his agent, or a bishop) so that he could create the notarized act, or instrumentum. The concept also reflected and influenced expectations about his social status in the community.6 Across Italy, notaries took an active role in maintaining traditions and power structures within their communities. They could be found observing funeral ceremonies for their employers to ensure that mourners followed sumptuary rules about funeral displays, they dashed about during epidemics to ensure that the dying could make their wills, and they were important members of political organizations and religious associations such as confraternities.7 In Bergamo, numerous chapters of the statutes of the local College of Notaries, founded in 1264, emphasize the need for the notary to act as a trustworthy authority who could be relied on for his loyalty and discretion to the state. The statutes also underscore the need for notaries to work professionally and to submit themselves to those in political power. For instance, notaries were warned not to prepare instrumenta for those who had been exiled and not to become involved in transactions that contravened the honor of the commune (contra honorem comunis).8 They were further instructed not to make âpactsâ to prepare records to favor one political faction over another.9 The statutes of the college also asked notaries to provide other forms of support to the government. Rather startlingly, they were to be prepared to act as an armed force if civic leaders were threatened.10
The preceding discussion describes notarial roles on the Italian mainland. Scholars who write the history of the notariate frequently draw a distinction between mainland notaries and the several hundred notaries who worked in Venice during the fourteenth century. However, one important argument of this book is that the gap between mainland Italian and Venetian notaries has been overstated.11 Examining notaries in northern Italy reveals significant areas of overlap between Venetian and mainland notarial practices, even though the legal cultures of those places were distinct from each other. This overlap can be difficult to discern, since Venetian notaries differed from their mainland counterparts in two particularly visible ways. First, Venetian notaries were never granted publica fides; that is, they did not have independent authority to authenticate their documents. Those notariesâ lack of publica fides meant that throughout the Middle Ages, witness signatures continue to appear on Venetian notarial records to establish the authenticity of those records, just as they had everywhere in the early Middle Ages. A second distinction between mainland and Venetian notaries was that the majority of notaries in Venice were clerics in major orders who also served the cityâs churches.12 Rules against clerical involvement in the notariate, common elsewhere from the twelfth century, were not enforced in Venice until the fifteenth century.13
One conventional explanation for the distinctive status of the Venetian notariate is the particular needs of the state it served. By relying on supposedly celibate cleric-notaries, historians argue, the Venetian republic avoided the development of corporatist or kin-based interests that might threaten the precarious harmony of the republic.14 Maria Pia Pedani Fabris contends instead that the choice of the cleric-notary in Venice rested on the desire for a bureaucracy independent of imperial authority.15 Others considering the appeal of notarial work to the clergy in Venice posit that such work allowed the mass of underemployed priests in the city to earn extra income.16
A related explanation of the peculiarity of the Venetian notariate focuses on the singular nature of the law in Venice.17 Across the Italian peninsula, notaries worked with legal formularies originating from the law school at Bologna, where Roman law had been revived in the eleventh century.18 By contrast, many historians have long argued that the Venetian legal system ignored Roman law and instead favored custom, Christian Scripture, and ânatural justice,â as well as the personal moral views of its judges.19 Others, especially legal historians, have countered this idea with examples of the influence of Roman law on Venetian statutes and custom.20 Whether Venetian legal practice rejected Roman models completely, it is certainly the case, as Guido Ruggiero notes, that law in Venice was only a âgeneral frameworkâ that could be applied selectively to individual cases in the courts.21 Notaries in Venice thus worked within a fluid legal context, and only Venetian statutes and the officials of the Cancelleria Inferiore stipulated how certain aspects of notarial records, including the date, time, and place of redaction, were to be described.22 All these perspectives on the Venetian notariate assume that it was a unitary group whose professional culture was heavily regulated by civic authorities.23
Distinctions between Venetian and mainland notaries are also evident in the form of the records they made and the terminology used to refer to them. Notaries were responsible for turning an oral agreement into a written text, and how they did so varied from one community to the next.24 Usually, when a notary met with his client to record a transaction, he took quick notes of its basic details, such as the participantsâ names, the date, and the outlines of the agreement, including the property transferred and promises made. Outside Venice, he would also carefully note the exact site where the agreement was made. The notary then developed these notes, called notulae on the mainland and prex in Venice, into longer versions of a record, which he entered into registers known as imbreviatura or protocolli or quaderni. He would normally draw up an âextractedâ version of the record on parchment only if he were paid for that purpose by his clients. This final version of the completed record was known as an instrumentum on the mainland and a cartula in Venice.25 Some types of acts were specific to the place they were drawn up. For instance, agreements to manumit or free slaves were mainly seen in Venice. Others were more broadly used, including quittances for debt (quietanze), receipts (cartae securitatis), promissory notes (cartae manifestationis), the occasional peace act, guardianship contracts, and, everywhere, overwhelming numbers of testaments (testamenti). What remains for the historian to discover varies from one place to another, with perhaps the greatest variety of records found in the Venetian notarial archives. While in most places notaries discarded the slips of paper containing those notes after they drew up the more complete forms of their records in their registers, in Venice many loose papers containing annotated and corrected drafts of testaments survive. In addition, Venetian testators could draw up their own wills on loose sheets (cedole), which would then be deposited with a notary and turned into legal records with the appropriate formulas. For this reason, in the registers of testaments in the Venetian archives we often find wills written in both Latin (by the notary) and the vernacular (originally by the testator and retained in this form when written into the register). Venetian notaries also commonly collected testaments in separate registers to be handed over to the authorities, while for their own work purposes, they drew up âcalendarsâ of other transactions, heavily abbreviated records that crowd onto the parchment pages of bound registers.
The absence of publica fides for the Venetian notariate, the preponderance of cleric-notaries in the city, the peculiar legal context in which they worked, and the distinctive form of many of their surviving records have led many scholars to view notaries in the lagoon and their peninsular peers as two solitudes. However, comparing the work cultures of Venetian and mainland notaries breaks down the barriers between the two groups and underscores their functional similarities. For instance, both in Venice and on the mainland, notaries had to carefully mind their professional reputations and earn the communityâs trust for themselves and their records. On the mainland, publica fides could be removed from a notaryâs records if he created an instrument for someone close to him (and thus stood to profit from it) or if he was suspected of having broken the law.26 Similarly, the Venetian government required that all of its notaries demonstrate âgood habits,â a stipulation not that materially different from the professional expectations on mainland notaries.27 In both places, notaries had to act with caution to maintain their status and the legal value of their records.
Connections between the culture of Venetian and mainland notaries are further evident when we examine ecclesiastical toleration for cleric-notaries in mainland Italy throughout the Middle Ages. At no time did church officials completely prohibit clerics from undertaking notarial training or redacting notarial documents. For example, in 1211, Innocent III told the bishop of Ascoli Piceno to excommunicate all clerics acting as notaries in that diocese. But Innocentâs chief aim, Martina Cameli argues, was not to stop clerics from working as notaries but rather to prevent them from earning money from their activities.28 Similarly, the 1264 statutes of the notarial college in Bergamo sought to limit, but not prohibit, clerics from redacting public acts. While the statutes stated that clerics were not to create, redact, or register records, they also allowed those who had become clerics after having worked as notaries to âextractâ fair copies of instrumenta from their registers.29 Furthermore, clerics who swore the usual oath to the college, promising to redact their instruments âin good faith and without fraud,â could also work as notaries.30 The leaders of the college were to search the city and outlying areas to force any cleric exercising the notarial office to either resign or swear the oath.31 In other fourteenth-century mainland cities, bishops sometimes allowed clerics to work as notaries if they obtained a license from the episcopacy. In 1360, the bishop of Padua instituted a ten-lire âpenaltyâ for clerical notaries working without such a license.32 The relative flexibility of these statements led to a significant number of clerics working as notaries on the Italian mainland in cities including Bergamo, Treviso, and Udine, and in communities in the regions of Piemonte and the Marche.33
Notaries across the pe...