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Intrinsic Motivation at Work
What Really Drives Employee Engagement
Kenneth W. Thomas
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eBook - ePub
Intrinsic Motivation at Work
What Really Drives Employee Engagement
Kenneth W. Thomas
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About This Book
What motivates people to do their best work in any endeavor they undertake? Management theory and practice has traditionally focused on elements that Kenneth Thomas calls 'extrinsic motivators': pay, benefits, status, bonuses, commissions, pension plans, expense budgets, and the like. While these are powerful motivators, particularly in command/control job situations where workers have little or no say in how the job is managed, by themselves they are no longer enough. In today's organizations, where managers expect workers and teams to self-manage their work, intrinsic rewards are essential.This breakthrough book provides the first comprehensive treatment of intrinsic motivation in the workplace-the psychological rewards workers get directly from the work itself-offering clear advice on how companies can harness its tremendous power to develop a more committed, self-managing workforce. Written in an engaging, accessible style and grounded in solid academic research, the book provides a diagnostic framework for addressing problems of intrinsic motivation and essential ways to build it.
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PART ONE
What Engagement Looks Like Today
A MANAGEMENT TALEâŚ
IN EARLIER TIMES, the executives turned to their most trusted advisersâthe engineers and the economistsâand asked how workers should be managed.
âRationally,â they replied, for such was their training. âWorkers are often emotional and must be controlled. We must give them simple tasks with many rules and watch closely to make sure they obey them.â
âAnd will they obey?â asked the executives.
âYes, for they are poor, and we will deny them money and work if they do not.â
âVery well,â said the executives, and their advisers happily designed detailed Rule books and Compensation Systems and built tall Hierarchies to administer them. This took time, but the world moved slowly then, and there was little competition, and so their organizations prospered.
As time passed, the workers gathered into unions to protect themselves from low wages and firings. They shared in the general prosperity and became more educated. As this came to pass, they began to petition the executives that their emotional needs might be better met. This frightened the advisers, who truly believed that emotion was the doorway to Chaos. But the executives bade them modify the rules to permit modest participation and job enrichment, and their organizations prospered.
But shortly thereafter, as these things are measured, the executives beheld Great Change. The world grew small, competitors abounded in all its realms, and buyers of their wares began to demand great Speed, Quality, and Customization. As their Hierarchies and Rule books began to fail them, the executives again turned to their advisers.
âHow can we meet these demands?â they asked.
Their advisers, of course, answered, âRationally,â and fashioned the cost-cutting sword of Value-added. Wielding this sword, the executives made great slashes in their Hierarchies. They also gutted the Rule books, that workers might better innovate and meet customer needs.
When the cutting was done, the executives found that much had changed for their workers. There were no tall hierarchies to closely monitor and direct them nor detailed Rules to comply with. What, the executives wondered, will ensure that workers act responsibly now? In answer, they heard the voices of new management gurus who spoke of the need for Employee Engagement. âWorkers must feel Passion for the work and derive Fulfillment from it.â And the executives heard in this message an echo of their own energy for work. However, the gurus spoke with many voices, and it was not clear exactly what Engagement meant nor how it worked.
So the executives, as before, turned to their trusted advisers, the engineers and economists. âHow can we Engage workers by managing for Passion and Fulfillment?â they asked.
âWe cannot answer that question,â replied the advisers, âfor it is not rational.â
Clearly, thought the executives, Engagement is a different sort of concept and requires new thinking. So the executives selected a consultant renowned for his wisdom and approached him with their question.
âMuch has changed for our workers. Can you help us to Engage them in their new work?â
The Wise Consultant pondered for a while and said, âPerhaps we should begin by looking at what is involved in the new workâto see what it is that you wish them to be Engaged in and how you might recognize Engagement when it occurs.â
1
How Work Has Changed
I find that a lot of people hold old assumptions about work that no longer apply. So this first part of the book will help you understand how dramatically work has changed, the nature of todayâs work, and what engagement looks like in todayâs organizations.
It is hard to grasp how rapidly and dramatically the workerâs role has changed in this country. Consider that we even use different words to describe workers now. Few organizations still use the word subordinate to describe workers. Even the word employee has given way to associate in many Fortune 100 organizations. These word changes are a surface sign of the deeper shift in workersâ jobs.
In The New American Workplace, James OâToole and Edward Lawler provide a detailed analysis of workplace changes over the last three decades.1 Look at their data in figure 1. In the twenty-five years between 1977 and 2002, there were huge surges in the number of workers who reported that their work was meaningful, allowed them discretion, and made use of their abilities. In roughly the span of a single generation, then, there has been a sea change in the nature of work.
What happened?
Figure 1. Work Changes in the United States
How Work Used to Be: The Compliance Era
From the beginning of the twentieth century until the 1970s, it was reasonably accurate to think of workersâ roles in terms of compliance.2 Sound management meant simplifying work tasks, producing thick rule books, and building tall hierarchies with close supervision to make sure that workers complied with the rules. This was command-and-control management in bureaucratic organizations. It was supported by the economics of the times: in a stable environment with heavy demand, the rules produced standardized products and services that met customer needs, and the simplified work meant lower pay and training costs for workers. Blue-ribbon companies of the time, including General Motors, General Electric, and American Telephone and Telegraph, exemplified this philosophy. And generations of managers and workers had time to get used to this reality.
The Last Three Decades
By the beginning of the twenty-first century, however, technology had changed the economic equation. Telecommunications created a truly global marketplace, with intense competition and the need for quicker responses. Customers demanded greater quality as well as customized products and services. Most organizations restructured to flatter, more agile designs that emphasized cross-functional teams and the free flow of information. Inside the organization, computers and automation reduced the number of low-skilled jobs and increased the need for worker judgment. Low-skilled jobs that could not be automated were often offshored to countries with lower wages. Computers provided workers access to the information that enabled decentralized decisions.
These conditions, as Warren Bennis had predicted years before, brought about the decline of bureaucracy.3 The tall hierarchies and close supervision prevented workers from responding quickly to customer needs. The same was true of the detailed rules. One by one, Fortune 500 organizations announced large layoffs of middle managers and first-level supervisors, and CEOs condensed rule books down to a few guiding principles.
In most organizations, then, it is no longer a question of middle managersâ allowing workers more choice and participation. Many levels of middle management and supervisory positions have been eliminated, and an organization needs its workers to take on many of their roles. Workers are often in different locations from their managers, making close supervision impractical. Instead of complying with detailed rules, workers are now asked to be proactive problem solvers. They must make adjustments, coordinate with other organizational players, innovate, and initiate changes. Workers are becoming strategic partners of top management, deciding the actions needed at the grassroots level to meet their organizationâs goals.
It is hard to draw precise boundaries around these changes. Some industries and job types come immediately to mindââhigh techâ and âknowledge workers.â But the new work is not confined to particular industries and job classifications. OâToole and Lawler found examples of the new work in virtually every industry. The main differentiator seems to be business strategy. Organizations that choose to compete primarily as low-cost providers often continue to offer low-skilled, low-paying jobs that give workers little chance to exercise choice. Still, because of global competition and technological change, these organizations are now in the minority. Fewer and fewer organizations can afford to use people only for compliance.
In most of todayâs organizations, then, workers are required to be a greater source of problem-solving creativity and value-added than in previous years.4 Keeping them motivated, using them well, and retaining them have become important to competitive advantage, or even a requirement for survival.5 Jack Welch, former CEO of General Electric, put it this way: âI think any company⌠has got to find a way to engage the mind of every single employee.⌠If youâre not thinking all the time about making every person more valuable, you donât have a chance. Whatâs the alternative? Wasted minds? Uninvolved people? A labor force thatâs angry or bored? That doesnât make sense.â6
Employee Engagement
In the last few years, organizations have adopted the phrase âemployee engagementâ to capture the kind of motivation required in todayâs workplace. It is the logical successor to earlier terms in the evolution of work. We began âenrichingâ workersâ jobs in the 1970s.7 Then we âempoweredâ workers in the 1980s and 1990s. And now that the work is more demanding and there is looser supervision, we need to make sure that workers are psychologically âengagedâ in performing that work.
Unfortunately, âemployee engagementâ has been used in quite different ways by different writers, often without a specific definition.8 A more specific and useful definition of engagement is the degree to which people actively self-manage in their work. (Iâll cover this definition and the nature of self-management in more detail in chapter 3.)
The chapters in this book will give you a solid framework to help you understand and build employee engagement. Our focus will be on understanding how engagement shows up in a personâs work, how you can recognize it, and how you can help to create it. The framework we use will build upon the key difference between old-school compliance jobs and most of todayâs jobsâ the degree to which they provide intrinsic rewards.
So at this point, Iâd better explain what I mean by âintrinsic rewards.â
Intrinsic and Extrinsic Rewards
The downside of compliance-era work was that there was little in the work itself to keep workers motivated or satisfied. Consider the daily experience of a compliance-era job. Nearly everyone has had oneâhopefully only for summer jobs or early in your career. Mine involved a white-collar job during summer breaks. There was some challenge in learning the detailed job rules at first, but that didnât take long. Then I settled into a boring routine, and much of my work behavior went on automatic pilot. If I had a question, I had to ask the supervisor. My mind wandered. I found myself watching the clock before breaks and toward the end of the day. I looked forward to anything that broke the monotony and started to invent mental games. I put unnecessary creativity into things that might give me satisfaction, like improving the quality of my printing. The only excitement involved a standing card game during the lunch break. I had to drag myself to work each morning but went because I needed the money.
When organizations wanted only compliance from workers, then, they bought it with money and other tangible benefits. In the language of motivation theory, these are extrinsic rewards. Extrinsic rewards donât come from the work itself; they are doled out by supervisors to ensure that work is done properly and that the rules are followed. They include compensation such as salaries, bonuses, commissions, perks, benefits, and cash awards.
Extrinsic rewards were an easy solution to motivation in the compliance era. They were possible. The tall hierarchies allowed managers to supervise workers closely so that they knew when rules were being followed and could give or withhold rewards accordingly. And the rewards were enough. Organizations only needed to buy rote behavior, not commitment and initiative. They didnât need to appeal to workersâ passions or even enlist much of their intelligence. Finally, they were all management had to offer. With the simplified work and the constraining rules and procedures, few intrinsic rewards were possible.
As I mentioned, the new work requires a great deal of self-management by workers. Self-management, in turn, requires more initiative and commitment, which depend on deeper passions and satisfactions than extrinsic rewards can offer. Fortunately, the new work has the potential for much richer, intrinsic rewards. Intrinsic rewards come to workers directly from the work they doâsatisfactions like pride of workmanship or the sense that they are really helping a customer.
I will spell out the intrinsic rewards that are possible in todayâs work in part 2 of this book. But to fully appreciate these intrinsic rewards, you need to understand two key aspects of the new workâpurpose and self-managementâfor they are at the root of intrinsic motivation. Weâll cover those topics in the next two chapters, beginning with purpose.
2
The Rediscovery of Purpose
This chapter will help you understand the key role of purpose in todayâs work. As weâll see later, meaningful purposes are a foundation for worker engagement and self-management.
To begin, letâs take a moment to consider the nature of work itself.
What Is Work, Anyway?
I invite you to take a moment to examine your own assumptions about work. Work is made up of tasks. What words or phrases come to mind when you try to define what a task is? If that is too general of a question, then pick a specific task your work team performs and think about how you would describe it to a new team member.
Iâve learned that there are two very different ways of answering that question. The first way reflects the traditional, activity-centered notion of w...