Central Finance and SAP S/4HANA

Carsten Hilker, Javaid Awan, David Dixon, Marc Six

• Publisher: SAP PRESS
• Year: 2020
• Print ISBN: 9781493219186
• eBook ISBN: 9781493219193
• Edition: 2
• Topic: Computer Science
• Subtopic: Computer Science General
• Index: Computer Science

Are you starting your SAP S/4HANA journey? If deploying Central Finance is your first step, get the answers you need to the questions you have! How does Central Finance fit in to your IT landscape? How will it impact your finance processes, reporting, and master data? Evaluate the process to deploy it—and explore the finance and IT possibilities that arise when you do. With step-by-step instructions for implementation and tips for project management, this is your one-stop shop for everything Central Finance! Highlights include:
1) Architecture
2) Finance processes
3) Deployment
4) Entity and group reporting
5) Implementation and operations
6) Master data management
7) Project planning
8) Mergers and integrations
9) Platform and finance transformation
10) Business case development

Part I

Getting Started with Central Finance

1 The Basics: What Is Central Finance?

Central systems for finance have been around for ages and in different styles. SAP’s Central Finance represents yet another step in the evolution of central systems for finance, based on next-generation technologies and innovations in process execution that are substantially different from the traditional, central ERP systems for finance of the past.

In this chapter, we’ll explain the basic idea behind Central Finance: a central finance system that creates a single financial source of truth for executing reporting and finance processes among disparate financial applications, and a way to reap the benefits of SAP S/4HANA without a full-blown data migration. In this chapter, we’ll describe the building blocks of Central Finance and elaborate on its natural limits.

1.1 A Centralized Finance System

The idea of a central enterprise resource planning (ERP) system to use for financial processes has been around for as long as multi-ERP system landscapes have existed. Mostly as a consequence of mergers and acquisitions (M&A) and postmerger integration (PMI) or business consolidation (organic growth initiatives and business model optimizations), many companies need to bring together different and diverse ERP systems for centralized financial reporting and process execution.

In the following sections, we’ll begin by describing the evolution of Central Finance, starting with how traditional approaches to finance created the need for a new system. We’ll then move on to discuss Central Finance more specifically, including its central process execution model.

1.1.1 Evolution of Central Finance

In traditional approaches deployed over the last 10 to 15 years, a central ERP system was deployed and custom integrated with source systems; integration used extract, transform, and load (ETL) tools and was batch-oriented; and the coding block was limited. Reporting may have been performed in separate data warehouses, and planning and consolidation were performed in separate, parallel applications outside the central ERP system.

Market Research

Per a July 2019 SAPinsider research study (http://s-prs.co/v500600), the majority of the current pain points related to finance and accounting come from a lack of integration and visibility. In fact, 49% of respondents reported this as a key challenge they seek to solve.

Complexity and inefficiency are driving organizations to alter their business strategies and overall investment, with the largest sources of pain being budgeting and financial planning (54%) and financial closing (52%).

Many expressed that they felt tied to a mix of legacy systems and highly manual integration and reconciliation processes.

Traditional central ERP systems for finance are limited by the technologies available at the time they were developed. Decades ago, everything was about duplicating and moving data to where the data needed to be; thus, all the interfaces had to be updated every time an organizational or business model changed. Perhaps additional interfaces to yet another system have been introduced, causing master data to get out of hand. Finally, due to timing and latency issues and on-the-fly personal macros in Microsoft Excel spreadsheet-based reporting, finance information was rarely consistent, true, or trusted.

Today’s centralized finance system benefits from technological innovations like in-memory databases, predictive analytics, machine learning, cloud-based applications and services, and virtualized reporting and analysis. With today’s technologies, a central finance system can—in one system, regardless of number of records or size of the coding block—be the digital twin of all the financial records in your entire organization, both across IT systems and agnostic with regard to business models. In other words, harmonized.

With finance processes built into the central system, moving data to separate applications for finance processes like reporting, planning, and consolidation is no longer required. Everyone, for reporting and for process execution, can work on the same dataset, the single source of truth, with one process execution layer and one SAP S/4HANA user interface, with the first layer facing the organization internally and the second layer facing the customer. Additionally, if desired, central process execution can be performed via scalable shared services. A central finance system today is no longer a barrier holding back finance departments but rather an enabler of business growth and business optimization.

SAP’s Central Finance is different from traditional central systems for finance in that Central Finance is based on an intelligent ERP system called SAP S/4HANA, shown in Figure 1.1. SAP S/4HANA leverages many in-memory, business network, predictive, cloud, machine learning, and user experience (UX) technology innovations that have become mainstream since traditional ERP systems were developed. Next-generation ERP systems like SAP S/4HANA only come around every 15 to 20 years, and now is the time.

Figure 1.1 SAP S/4HANA at the Core of Central Finance

What also makes SAP S/4HANA different is that the business environment and the state of information technology are different, with various disruptive technologies, such as Central Finance, now mainstream.

Today’s digital economy requ...

Table of contents

• Dear Reader
• Notes on Usage
• Table of Contents
•   Preface
• Part I   Getting Started with Central Finance
• 1   The Basics: What Is Central Finance?
• 2   The Mechanics: How Does Central Finance Work?
• 3   The Motivation: Why Central Finance and Why Now?
• 4   Reporting: What Can I Learn About My Data?
• 5   Finance Processes: What Can Central Finance Improve?
• 6   Finance Data Harmonization: How Does Central Finance Standardize Data?
• 7   Deployment Options: How Do I Implement Central Finance?
• Part II   Deploying Central Finance
• 8   System Architecture
• 9   Implementing Central Finance
• 10   Implementation Project and Operations
• 11   Master Data Management
• Part III   Next Steps with Central Finance
• 12   Mergers and Integrations
• 13   Central Finance as a Stepping Stone to SAP S/4HANA
• 14   Finance Transformation
• 15   Platform Transformation
• 16   Central Finance Business Case Development
• A   The Authors
• Index
• Service Pages
• Legal Notes