IBM Lotus Notes 8.5 User Guide
eBook - ePub

IBM Lotus Notes 8.5 User Guide

Karen Hooper

  1. 296 pages
  2. English
  3. ePUB (mobile friendly)
  4. Available on iOS & Android
eBook - ePub

IBM Lotus Notes 8.5 User Guide

Karen Hooper

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About This Book

In Detail

IBM Lotus Notes is an integrated desktop client option providing security-rich e-mail and calendar capabilities with a powerful platform for collaborative business applications. Lotus Notes enables you to take your business communications to a new level efficiently, quickly and productively. Many of us use Lotus Notes in our work on a daily basis and being able to use it more efficiently and smartly will benefit our hectic work lives. This exciting user guide enables business users to master all these aspects simply and effectively.

This book provides comprehensive coverage of Lotus Notes in its entirety. It is easy to follow the instructions as they come with clear explanations and screenshots. This book will introduce the important features of Lotus Notes and at the same time give business users a deeper and clearer understanding of basic functionality, providing the answers to many questions that are encountered while sending mails, using calendars, and working with Lotus Notes applications.

This practical, hands-on user guide shows you how to master all of the new features of Lotus Notes 8.5. This book begins by exploring the client interface of Lotus Notes including the Open List, the Home Page, the Side Bar, as well as many other options. You will see how Sametime facilitates instant communication, and how to get the most out of it. Widgets- small applications that you can install in the Lotus Notes side bar- such as LinkedIn, Google Maps, World clocks, Wikipedia search, and more are discussed at length, enabling you to access valuable information and also customize the widgets quickly.

Messaging is covered in detail, with many time saving features explored. You will learn how to manage your Contacts, and even offer access to others as required. Moving ahead, you will see how calendars can be used to manage time effectively, especially with meetings. Next you will explore Notes applications, and how to work remotely with Lotus Notes. Finally, we introduce Symphony, which is an office suite that is included in Lotus Notes. By following the practical, real-world examples, you will successfully master Lotus Notes and be able to get the most out of this diverse application.

Approach

A compact Lotus Notes User Guide, this book covers best practices, hints, tips, and tricks of Lotus Notes 8.5. It draws on real-world examples and you will find this book to be an invaluable reference for Lotus Notes. There are significant changes from the earlier versions of Lotus Notes to the current version of 8.5 and this book covers the new features in detail so that you will be able to take advantage of them. However, this book also covers key features from earlier versions, which have stood the test of time.

Who this book is for

If you are a business user who wants to get the most out of Lotus Notes, then this book is for you. From beginners to seasoned professionals, this book aims to cover the features, best practices, tips, tricks, and tools that enable you to work smarter-almost effortlessly-in Lotus Notes 8.5.

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Information

Year
2010
ISBN
9781849680202

IBM Lotus Notes 8.5 User Guide


Table of Contents

IBM Lotus Notes 8.5 User Guide
Credits
Foreword
About the Author
About the Reviewers
Preface
What this book covers
What you need for this book
Who this book is for
Conventions
Reader feedback
Customer support
Errata
Piracy
Questions
1. First Impressions (The Client Interface)
Starting Lotus Notes—start your engines
Password prompt
Closing Lotus Notes
Exploring the interface—where, what, and how
Window tabs
Open List—better known as the button that says "Open"
Thumbnails
Homepage
Shortcuts
Toolbars
Search toolbar
Search preferences
SideBar
Lotus Notes browser
Preferences
Summary
2. To Chat or Not to Chat: Lotus Sametime
What is Sametime
How to use Sametime
Understanding availability status
Adding Sametime contacts
Chatting with contacts
Multi-way chat
Chat window options
Setting Sametime preferences
Chat History
Chat Window preferences
Chat Notification preferences
Sametime help
Summary
3. Feeds
Adding feeds
Feeds sidebar panel
Indentifying feed-enabled websites
Adding feeds to Lotus Notes
Reading feeds
Managing feeds
Summary
4. Working with Widgets
Widgets do what!
Widgets are where
Adding widgets
Adding a Gas Price widget from the IBM Greenhouse catalog
Adding a Digg iPhone application from a web page
Adding a Currency Converter from the Google Gadget directory
Widget options
Exploring Live Text
Live Text preferences
Summary
5. Mastering Lotus Notes Mail
Accessing mail in Lotus Notes
Creating and replying to messages
Creating a message
Message actions
Delivery options
Replying to messages
Addressing messages
How to address a message
Protecting names in To, Cc, and Bcc fields
Prevent the expansion of personal groups
Formatting messages
Using the Permanent Pen and Highlighter Pen
Changing the Permanent Pen font and color
Dragging and dropping text
Shortcut keys in Lotus Notes
Further formatting options
Attachments
Adding attachments to messages or documents
Working with attachments
Opening attachments: Open button
Editing attachments: Edit button
Viewing attachments: View button
Saving attachments: Save button
Working with multiple attachments
Printing attachments
Viewing mail
Preview pane
Conversations
Viewing conversations
Deleting a conversation
Turning off conversations
Viewing unread mail
How to mark a message as Unread or Read
Managing mail with folders
Creating a folder
Renaming and removing folders
Selecting messages
Selecting one or more messages or documents
Filing messages
Finding filed messages
All Documents
Discover Folders tool
Mail icons
Spell check
Subject warning
Adding a signature to messages
Deleting messages and restoring from Trash
Summary
6. Lotus Notes Mail Tools
Senders' Colors and Recipient Icons
Specifying colors that identify senders
Displaying icons that identify your recipient level
Collaboration history
Viewing collaboration history for a person
Finding available time
Copy Into Tool
Follow Up feature
Flagging messages for follow up
Importance
Optional follow up settings
Quick Flag
Setting Follow Up Preferences for the Quick Flag option
Follow Up view and Mini view
Allowing delegates to add follow up flags when managing our mail
Removing flags
Stationery
Creating stationery
Editing, renaming, or deleting stationery
How to use stationery
Bookmarking stationery
Message recall
How to recall a message
Spell check
Enabling spell check for messages
Performing a manual spell check
Performing spell check as we type (Instant Spell check)
Performing an automatic spell check
Setting spell check preferences
Out of office
Enabling the Out of Office feature
How to disable the Out of Office feature (if necessary)
Junk mail
Managing junk mails
Rules
Creating a quick rule
Creating a rule
Mail size indicators and quotas
Hints on reducing the size of our mail
Archiving
Setting up archiving
Mail preferences
Letterhead
Context menu (right-click menu)
Adding tables and sections
Tables
Sections
Printing documents
What to Print section
Summary
7. Managing Contacts
Opening contacts
Touring contacts
Show options
Contact view actions
Adding, editing, and synchronizing contacts
Adding contacts
Editing contacts
Synchronizing contacts
Importing and exporting contacts
Forwarding cont...

Table of contents

Citation styles for IBM Lotus Notes 8.5 User Guide

APA 6 Citation

Hooper, K. (2010). IBM Lotus Notes 8.5 User Guide (1st ed.). Packt Publishing. Retrieved from https://www.perlego.com/book/389250/ibm-lotus-notes-85-user-guide-pdf (Original work published 2010)

Chicago Citation

Hooper, Karen. (2010) 2010. IBM Lotus Notes 8.5 User Guide. 1st ed. Packt Publishing. https://www.perlego.com/book/389250/ibm-lotus-notes-85-user-guide-pdf.

Harvard Citation

Hooper, K. (2010) IBM Lotus Notes 8.5 User Guide. 1st edn. Packt Publishing. Available at: https://www.perlego.com/book/389250/ibm-lotus-notes-85-user-guide-pdf (Accessed: 14 October 2022).

MLA 7 Citation

Hooper, Karen. IBM Lotus Notes 8.5 User Guide. 1st ed. Packt Publishing, 2010. Web. 14 Oct. 2022.