IBM Lotus Notes 8.5 User Guide: LITE

Karen Hooper

• Publisher: Packt Publishing
• Year: 2011
• ISBN:
  9781849683869
• Edition: 1
• Topic: Computer Science
• Subtopic: Information Technology
• Index: Computer Science

In Detail

IBM Lotus Notes is an integrated desktop client option providing security-rich e-mail and calendar capabilities with a powerful platform for collaborative business applications. Lotus Notes enables you to take your business communications to a new level efficiently, quickly and productively. Many of us use Lotus Notes in our work on a daily basis and being able to use it more efficiently and smartly will benefit our hectic work lives. This exciting user guide enables business users to master the Client Interface and Mail features of Lotus Notes simply and effectively.

This LITE book is extracted from Packt's full IBM Lotus Notes 8.5 User Guide which provides comprehensive coverage of Lotus Notes. This short book focuses on the important Client Interface and Mail features of Lotus Notes and at the same time gives business users a deeper and clearer understanding of basic functionality, providing the answers to many questions that are encountered while sending mails and working with Lotus Notes applications. This practical, hands-on user guide shows you how to master the client interface of Lotus Notes including the Open List, the Home Page, the Side Bar, how to master Lotus Notes Mail and Lotus Notes Mail Tools.

To find out more about upgrading to the full edition, visit www.packtpub.com/lite-editions and log into your account for offers and help. If you don't have an account on PacktPub.com, visit today and set one up!

IBM Lotus Notes 8.5 User Guide: LITE

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Table of Contents

IBM Lotus Notes 8.5 User Guide: LITE

Credits

About the Author

Acknowledgement

About the Reviewers

Preface

What this book covers

What you need for this book

Who this book is for

Conventions

Reader feedback

Customer support

Errata

Piracy

Questions

1. First Impressions (The Client Interface)

Starting Lotus Notes—start your engines

Password prompt

Closing Lotus Notes

Exploring the interface—where, what, and how

Window tabs

Open List—better known as the button that says "Open"

Thumbnails

Homepage

Shortcuts

Toolbars

Search toolbar

Search preferences

SideBar

Lotus Notes browser

Preferences

Summary

2. Mastering Lotus Notes Mail

Accessing mail in Lotus Notes

Creating and replying to messages

Creating a message

Message actions

Delivery options

Replying to messages

Addressing messages

How to address a message

Protecting names in To, Cc, and Bcc fields

Prevent the expansion of personal groups

Formatting messages

Using the Permanent Pen and Highlighter Pen

Changing the Permanent Pen font and color

Dragging and dropping text

Shortcut keys in Lotus Notes

Further formatting options

Attachments

Adding attachments to messages or documents

Working with attachments

Opening attachments: Open button

Editing attachments: Edit button

Viewing attachments: View button

Saving attachments: Save button

Working with multiple attachments

Printing attachments

Viewing mail

Preview pane

Conversations

Viewing conversations

Deleting a conversation

Turning off conversations

Viewing unread mail

How to mark a message as Unread or Read

Managing mail with folders

Creating a folder

Renaming and removing folders

Selecting messages

Selecting one or more messages or documents

Filing messages

Finding filed messages

All Documents

Discover Folders tool

Mail icons

Spell check

Subject warning

Adding a signature to messages

Deleting messages and restoring from Trash

Summary

3. Lotus Notes Mail Tools

Senders' colors and recipient icons

Specifying colors that identify senders

Displaying icons that identify your recipient level

Collaboration history

Viewing collaboration history for a person

Finding available time

Copy Into Tool

Follow Up feature

Flagging messages for follow up

Importance

Optional follow up settings

Quick Flag

Setting Follow Up preferences for the Quick Flag option

Follow Up view and Mini view

Allowing delegates to add follow up flags when managing our mail

Removing flags

Stationery

Creating stationery

Editing, renaming, or deleting stationery

How to use stationery

Bookmarking stationery

Message recall

How to recall a message

Spell check

Enabling spell check for messages

Performing a manual spell check

Performing spell check as we type (Instant Spell check)

Performing an automatic spell check

Setting spell check preferences

Out of Office

Enabling the Out of Office feature

How to disable the Out of Office feature (if necessary)

Junk mail

Managing junk mails

Rules

Creating a quick rule

Creating a rule

Mail size indicators and quotas

Hints on reducing the size of our mail

Archiving

Setting up archiving

Mail preferences

Letterhead

Context menu (right-click menu)

Adding tables and sections

Tables

Sections

Printing documents

What to Print section

Summary

Index

IBM Lotus Notes 8.5 User Guide: LITE

Copyright © 2011 Packt Publishing

All rights reserved. No part of this book may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written permission of the publisher, except in the case of brief quotations embedded in critical articles or reviews.

Every effort has been made in the preparation of this book to ensure the accuracy of the information presented. However, the information contained in this book is sold without warranty, either express or implied. Neither the author, nor Packt Publishing, and its dealers and distributors will be held liable for any damages caused or alleged to be caused directly or indirectly by this book.

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