Alfresco 4 Enterprise Content Management Implementation

Munwar Shariff, Snehal Shah, Rajesh R Avatani, Jayesh Prajapati, Vandana Pal, Vinita Choudhary, Amita Bhandari, Pallika Majmudar

• Publisher: Packt Publishing
• Year: 2013
• eBook ISBN: 9781782160021
• Edition: 3
• Topic: Informatique
• Subtopic: Sciences générales de l'informatique

In Detail

Alfresco 4 has improved a lot with its new and advanced concepts for content management. Users have been waiting for a book that covers these concepts along with security, dashboards, and the configuration features of Alfresco 4.

Alfresco 4 Enterprise Content Management Implementation is a well-crafted and easy-to-use book, and it is a complete guide to implementing enterprise content management for your business needs using Alfresco 4. It covers the enhanced document management, integration with standard productivity tools, and various integration options with proven external applications.

This book will take you through a number of clear, practical sections that will help you to make a proper decision for your business needs using standard practices with Alfresco's Document Management and various third-party integrations

You will learn how to install, administer, and manage your entire application. The concepts of mapping your business documents by extending content models and achieving your complex business process using Workflow models and business rules will be discussed in this book. Integration with various third party tools like MS Office, Mobile Application, Outlook, Liferay, Ephesoft, and Kofax will also be covered. You will learn to create your own custom workflow using Activiti BPMN 2.0 Process Designer and also maintain and administrate the entire application.

This book explains everything you need to know to manage your documents using standard processes and mechanisms.

Approach

This book distils the hands-on approach of the training courses into a concise, practical book. The emphasis is on getting up and running fast and discovering the scope and power of Alfresco 4 incrementally through practical examples. Though this book is not a developer guide, various examples in the book will help developers to extend Alfresco functionality and to integrate Alfresco with external systems.

Who this book is for

This book is designed for experienced users, business owners, or system administrators who want to install and use Alfresco in their teams or businesses. Because Alfresco is free, many teams can install and experiment with its ECM features without any upfront cost, often without management approval. You need to have a degree of technical confidence, but you do not require specialist system admin or developer skills to get a basic system up and running.

Though this book is not a developer guide, various examples in the book will help you to extend Alfresco functionality and to integrate Alfresco with external systems.

Alfresco 4 Enterprise Content Management Implementation

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Table of Contents

Alfresco 4 Enterprise Content Management Implementation

Credits

About the Authors

About the Reviewers

www.PacktPub.com

Support files, eBooks, discount offers and more

Why Subscribe?

Free Access for Packt account holders

Preface

What this book covers

What you need for this book

Who this book is for

Conventions

Reader feedback

Customer support

Downloading the example code

Errata

Piracy

Questions

1. Introduction to Alfresco

Overview of Alfresco

Leveraging the benefits of open source

State-of-the-art content repository

Scalable architecture

Open standards-based underlying components

Globalization support

Security and access control

Essential library services

Business process automation

Enterprise integrations

Alfresco Enterprise 4 – an overview

Alfresco Share

Alfresco Repository Public API

Alfresco CMIS implementation

Microsoft SharePoint Protocol support

Social content publishing

Solr search

Activiti workflow for Business Process Management (BPM)

iPad and Android usability improvements

Alfresco products

Alfresco Enterprise On-Premise

Alfresco in the cloud

Alfresco Mobile

Alfresco Workdesk

How you can benefit from Alfresco

Using Alfresco for document management

Using Alfresco for records management

Using Alfresco for collaboration management

Using Alfresco for enterprise content search

Applications of Alfresco

How does the future look with Alfresco?

Better support options

Free upgrades

Implementing the example solution using Alfresco

Where do you get more information?

Summary

2. Installing Alfresco

Installing Alfresco

Out of the box installation architecture

Client applications layer

Repository services layer

Data storage layer

Components of Alfresco applications

How can you access the application

Which installation option is suitable for you

Enterprise and Community editions

Operating systems – Windows, Linux, UNIX, and MacOS

Databases – MySQL, Oracle, MS SQL Server, and PostgreSQL

Application servers – Tomcat and JBoss

Portals (optional) – JBoss Portal and Liferay

Choosing the suitable software for your installation

Installing on Microsoft Windows

Full installation

Installing the Alfresco bundle on Tomcat

Installing Java SE Developer Kit

Installing Alfresco bundled on Tomcat

Installation of other Alfresco components

Installing SharePoint protocol support

Installing the Alfresco license file

Installing and configuring the MySQL database

Installing OpenOffice

Installing Flash Player

Installing SWFTools

Installation folder structure

Starting and stopping Alfresco as a console application

Configuring Alfresco as a Windows service

Installing TinyMCE language packs

Installing on Linux

Installing extensions with the AMP installation script

Using the Module Management Tool with a script

Using the Module Management Tool from the command prompt

Summary

3. Getting Started with Alfresco

Introduction to Alfresco Explorer

Logging in to Alfresco as an administrator

Screen layout

Toolbar

Navigator

Navigator tree view

Shelf

OpenSearch

Categories logical view

Breadcrumbs

Header

Detail

Administration Console

Users and groups management

Category management

Data management

System information

Getting started with content creation

Creating Space

Creating content

Creating a link to content

My Alfresco dashboards

Choosing My Alfresco Dashboard as start location

Configuring a personal dashboard using wizard

Step one – selecting layout

Step two – selecting components

Starting with basic configuration

Extending Alfresco configuration

Alfresco ConfigRoot folder

Alfresco extension folder

Configuration approach

Packaging and deploying Java extensions

Installing the enterprise license file

Changing the default administrator password

Configuring the content store

Configuring logfiles

Configuring default logos

Customizing the look and feel using CSS

Configuring multilanguage support

Configuring subsystems

Extending any subsystem

Configuring the audit subsystem

Enable audit

Configure Audit Filters

View audit trail

Configuring the email subsystem

Outbound_SMTP email subsystem

Inbound_SMTP email subsystem

Configuring IMAP

Configuring the FileServers subsystem

Configuring CIFS

Configuring File System Transfer Receiver

Setting up a multi-tenant environment

Enabling multi-tenancy

High availability

Creating a blueprint for your application

Enterprise intranet as a theme

Features you are going to implement

Summary

4. Implementing Membership and Security

Alfresco membership and security model

Users and groups

Permissions and roles

Authentication

How is security imposed in Alfresco?

Managing system users

Creating new users

Searching for existing users in Alfresco Explorer

Modifying user details

Deleting a user

Individual user access

New user login and my homepage

Updating the personal ...

Table of contents

• Alfresco 4 Enterprise Content Management Implementation