The AI Advantage for Event Planners

A Practical Guide to Using AI for Event Planning

Miles Draper

If your planning hours keep stretching past midnight and clients expect faster turnarounds than ever, you are not alone. Miles Draper wrote The AI Advantage for Event Planners for working professionals who want practical results, not tech theory. By the last page, you will have a repeatable system for using AI to draft event concepts, build realistic budgets, write vendor communications, and produce post-event reports in a fraction of the time. Inside, you will find the art of the event prompt, so you get useful output on the first try; a chapter on vendor sourcing and negotiation that shows how to prepare smarter; timelines that actually work when real life intervenes; and a final section on scaling your business without scaling your hours. Each chapter builds toward an AI event playbook you can adapt to any event type. Keep your expertise and let AI carry the busywork.

Table of contents

• Title Page
• Why AI Is Your New Planning Partner
• Setting Up Your AI Toolkit
• The Art of the Event Prompt
• From Blank Page to Event Concept
• Budgeting Without the Guesswork
• Vendor Sourcing and Negotiation
• Timelines That Actually Work
• Marketing and Attendee Communications
• On-Site Execution and Real-Time Problem Solving
• Post-Event Follow-Up and Reporting
• Scaling Your Business with AI
• Avoiding Common AI Pitfalls
• Your AI Event Playbook
• The Multi-Day Conference, End to End with AI
• When the Plan Breaks: AI for Disasters and Hard Client Calls
• The Future-Ready Event Planner
• About the Author