Office 2016 All-in-One For Dummies

Peter Weverka

• Publisher: For Dummies
• Year: 2015
• Print ISBN: 9781119083122
• eBook ISBN: 9781119083139
• Edition: 1
• Topic: Computer Science
• Subtopic: Desktop Applications
• Index: Computer Science

The fast and easy way to get things done with Office

Perplexed by PowerPoint? Looking to excel at Excel? From Access to Word—and every application in between—this all-encompassing guide provides plain-English guidance on mastering the entire Microsoft Office suite. Through easy-to-follow instruction, you'll quickly get up and running with Excel, Word, PowerPoint, Outlook, Access, Publisher, Charts and Graphics, OneNote, and more—and make your work and home life easier, more productive, and more streamlined.

Microsoft Office is the leading productivity tool in the world. From word processing to business communication to data crunching, it requires a lot of knowledge to operate it—let alone master it. Luckily, Office 2016 All-in-One For Dummies is here to deliver the breadth of information you need to complete basic tasks and drill down into Office's advanced features.

• Create customized documents and add graphic elements, proofing, and citations in Word
• Build a worksheet, create formulas, and perform basic data analysis in Excel
• Create a notebook and organize your thoughts in Notes
• Manage messages, tasks, contacts, and calendars in Outlook

Clocking in at over 800 pages, Office 2016 All-in-One For Dummies will be the singular Microsoft Office resource you'll turn to again and again.

Book II

Word 2016

Go to www.dummies.com/extras/office2016aio to discover a simple trick for quickly marking entries for an index.

Contents at a Glance

1. Chapter 1: Speed Techniques for Using Word
   1. Introducing the Word Screen
   2. Creating a New Document
   3. Getting a Better Look at Your Documents
   4. Selecting Text in Speedy Ways
   5. Moving Around Quickly in Documents
   6. Inserting a Whole File into a Document
   7. Entering Information Quickly in a Computerized Form
2. Chapter 2: Laying Out Text and Pages
   1. Paragraphs and Formatting
   2. Inserting a Section Break for Formatting Purposes
   3. Breaking a Line
   4. Starting a New Page
   5. Setting Up and Changing the Margins
   6. Indenting Paragraphs and First Lines
   7. Numbering the Pages
   8. Putting Headers and Footers on Pages
   9. Adjusting the Space between Lines
   10. Adjusting the Space Between Paragraphs
   11. Creating Numbered and Bulleted Lists
   12. Working with Tabs
   13. Hyphenating Text
3. Chapter 3: Word Styles
   1. All About Styles
   2. Applying Styles to Text and Paragraphs
   3. Creating a New Style
   4. Modifying a Style
   5. Creating and Managing Templates
4. Chapter 4: Constructing the Perfect Table
   1. Talking Table Jargon
   2. Creating a Table
   3. Entering the Text and Numbers
   4. Selecting Different Parts of a Table
   5. Laying Out Your Table
   6. Aligning Text in Columns and Rows
   7. Merging and Splitting Cells
   8. Repeating Header Rows on Subsequent Pages
   9. Formatting Your Table
   10. Using Math Formulas in Tables
   11. Neat Table Tricks
5. Chapter 5: Taking Advantage of the Proofing Tools
   1. Correcting Your Spelling Errors
   2. Checking for Grammatical Errors in Word
   3. Getting a Word Definition
   4. Finding and Replacing Text
   5. Researching a Topic Inside Word
   6. Finding the Right Word with the Thesaurus
   7. Proofing Text Written in a Foreign Language
   8. Translating Foreign Language Text
6. Chapter 6: Desktop Publishing with Word
   1. Experimenting with Themes
   2. Sprucing Up Your Pages
   3. Making Use of Charts, Diagrams, Shapes, and Photos
   4. Working with the Drawing Canvas
   5. Positioning and Wrapping Objects Relative to the Page and Text
   6. Working with Text Boxes
   7. Dropping In a Drop Cap
   8. Watermarking for the Elegant Effect
   9. Putting Newspaper-Style Columns in a Document
   10. Landscape Documents
   11. Printing on Different Size Paper
   12. Showing Online Video in a Document
7. Chapter 7: Getting Word’s Help with Office Chores
   1. Highlighting Parts of a Document
   2. Commenting on a Document
   3. Tracking Changes to Documents
   4. Printing an Address on an Envelope
   5. Printing a Single Address Label (Or a Page of the Same Label)
   6. Churning Out Letters, Envelopes, and Labels for Mass Mailings
8. Chapter 8: Tools for Reports and Scholarly Papers
   1. Alphabetizing a List
   2. Outlines for Organizing Your Work
   3. Collapsing and Expanding Parts of a Document
   4. Generating a Table of Contents
   5. Indexing a Document
   6. Putting Cross-References in a Document
   7. Putting Footnotes and Endnotes in Documents
   8. Compiling a Bibliography

Chapter 1

Speed Techniques for Using Word

In This Chapter

Getting acquainted with the Word screen

Creating a Word document

Changing your view of a document

Selecting text so that you can copy, move, or delete it

Getting from place to place in long documents

Pasting one Word document into another

Creating data-entry forms

This chapter explains shortcuts and commands that can help you become a speedy user of Word 2016. Everything in this chapter was put here so that you can get off work earlier and take the slow, scenic route home. Starting here, you discover how to create and change your view of documents. You find out how to select text, get from place to place, and mark your place in long documents. You also explore how to insert one document into another and create data-entry forms to make entering information a little easier.

Book I, Chapter 2 explains the basics of entering and formatting text in Word 2016 and the other Office 2016 applications.

Introducing the Word Screen

Seeing the Word screen for the first time is like trying to find your way through Tokyo’s busy Ikebukuro subway station. It’s intimidating. But when you start using Word, you quickly learn what everything is. To help you get going, Figure 1-1 shows you the different parts of the screen. Here are shorthand descriptions of these screen parts:

• Word button: In the upper-left corner of the screen, the Word button offers a menu for restoring, moving, sizing, minimizing, maximizing, and closing the Word window.
• Quick Access toolbar: This toolbar offers the Save, Undo, Repeat, and Customize buttons (and on touchscreens, the Touch/Mouse mode button). Wherever you go in Word, you see the Quick Access toolbar. Book I, Chapter 1 explains the toolbar in detail; Book IX, Chapter 1 explains how to customize and move the Quick Access toolbar.
• Title bar: At the top of the screen, the title bar tells you the name of the document you’re working on.
• Ribbon Display Options button: Clicking this button opens a menu for handling the Ribbon.
• Minimize, Restore, Close buttons: These three magic buttons make it very easy to shrink, enlarge, and close the window you are working in.
• File tab: Go to the F...

Table of contents

• Cover
• Title Page
• Table of Contents
• Introduction
• Book I: Common Office Tasks
• Book II: Word 2016
• Book III: Excel 2016
• Book IV: PowerPoint 2016
• Book V: OneNote 2016
• Book VI: Outlook 2016
• Book VII: Access 2016
• Book VIII: Working with Charts and Graphics
• Book IX: Office 2016 — One Step Beyond
• Book X: File Sharing and Collaborating
• About the Author
• Cheat Sheet
• Connect with Dummies
• End User License Agreement