Office 2016 For Dummies

Wallace Wang

• Publisher: For Dummies
• Year: 2016
• Print ISBN: 9781119293477
• eBook ISBN: 9781119297307
• Edition: 1
• Topic: Computer Science
• Subtopic: Entreprise Applications
• Index: Computer Science

Office 2016 For Dummies (9781119293477) was previously published as Office 2016 For Dummies (9781119077374). While this version features a new Dummies cover and design, the content is the same as the prior release and should not be considered a new or updated product.

The bestselling Microsoft Office book of all time

Packed with straightforward, friendly instruction, this updated edition of the bestselling Microsoft Office book gets you thoroughly up to speed on the latest version of the industry standard for office productivity suites. In no time, Office 2016 For Dummies will help you become a whiz at Word, take your Excel skills to new heights, add pizzazz to your PowerPoint presentations, and make every part of your work day more organized and productive.

Following alongside approachable, plain-English explanations, you'll quickly discover how to type, format text, and design documents in Word; navigate and edit spreadsheets, create formulas, and analyze data in Excel; configure email, store contacts, organize tasks, and schedule your time with Outlook; create and edit well-designed and crowd-pleasing PowerPoint presentations; and design, edit, and modify an Access database. Even if the mere thought of working with Microsoft Office makes you nervous, this fun and friendly guide makes it easy.

• Helps you make sense of word processing, email, presentations, data management and analysis, and much more
• Covers the five main Office applications: Word, Excel, PowerPoint, Outlook, and Access
• Walks you through the new features of Microsoft Office 2016
• Written by a veteran author who has written more than 20 For Dummies books, which account for more than three million books in print

If you're an uninitiated user looking to make the most of this powerful suite of applications, this hands-on, friendly guide is the key to your brand new Office!

Part 1

Getting Started with Office 2016

IN THIS PART …

Starting an Office 2016 program

Using the pop-up toolbar

Modifying pictures

Opening and browsing the Help window

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Chapter 1

Introducing Microsoft Office 2016

IN THIS CHAPTER

Starting an Office 2016 program

Learning the Ribbon

Customizing an Office 2016 program

Exiting from Office 2016

Microsoft Office 2016 consists of five core programs: Word, Excel, PowerPoint, Access, and Outlook, where each program specializes in manipulating different data. Word manipulates text; Excel manipulates numbers; PowerPoint manipulates text and pictures to create a slide show; Access manipulates organized, repetitive data such as inventories; and Outlook manipulates personal information such as email addresses and phone numbers.

Although each Office 2016 program stores and manipulates different types of data, they all work in similar ways. First, you have to enter data into an Office 2016 program by typing on the keyboard or loading data from an existing file. Second, you have to tell Office 2016 how to manipulate your data, such as underlining, sorting, arranging it on the screen, or deleting it. Third, you have to save your data as a file.

To help you understand this three-step process of entering, manipulating, and saving data, all Office 2016 programs offer similar commands so you can quickly jump from Word to PowerPoint to Excel without having to learn entirely new commands for each program. Even better, Office 2016 organizes commands in tabs to make finding the command you need faster and easier than ever before.

If you’re already familiar with computers and previous editions of Microsoft Office, you may want to browse through this chapter just to get acquainted with the appearance and organization of Office 2016. If you’ve never used a computer before or just don’t feel comfortable using Microsoft Office, read this chapter first.

Starting an Office 2016 Program

Microsoft Office 2016 runs on Windows 10, Windows 8, or Windows 7.

If you’re using an older version of Windows (such as Vista or XP), you can’t install, let alone run and use, Microsoft Office 2016.

The process to start an Office 2016 application depends on your Windows version. The following sections show how to use each compatible Windows version.

Windows 10

To start Office 2016 on Windows 10, you must click the Office 2016 tile that represents the program you want to run. Follow these steps:

1. Click the Start button on the Windows taskbar.
   A pop-up menu appears.
2. Select the program you want to start.
   You can either
   • Click the tile that represents the Office 2016 program you want to run, such as Microsoft Word 2016 or Microsoft PowerPoint 2016.
   • Click All apps to view a list of all programs installed on your computer.
3. Click the Office 2016 program you want to run, such as Microsoft Word 2016 or Microsoft PowerPoint 2016.
   Your chosen program appears on the screen. At this point, you can open an existing file.

Windows 8

To start Office 2016 on Windows 8, you must click the Office 2016 tile that represents the program you want to run. Follow these steps:

1. Open the Windows 8 tiles by either pressing the Windows key on your keyboard or moving the mouse pointer to the bottom-left corner of the screen and clicking when the Start preview window appears.
   The Windows 8 tile interface appears.
2. Scroll sideways until you see the Office 2016 tiles that represent the program you want to start.
3. Click the tile that represents the Office 2016 program you...

Table of contents

• Cover
• Title Page
• Table of Contents
• Introduction
• Part 1: Getting Started with Office 2016
• Part 2: Working with Word
• Part 3: Playing the Numbers with Excel
• Part 4: Making Presentations with PowerPoint
• Part 5: Getting Organized with Outlook
• Part 6: Storing Stuff in Access
• Part 7: The Part of Tens
• About the Author
• Advertisement Page
• Connect with Dummies
• End User License Agreement