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INTERPERSONAL COMMUNICATION
The most immutable barrier in nature is between one manâs thoughts and anotherâs.
âWILLIAM JAMES
Almost every problem, every conflict, every mistake, and every misunderstanding has at its most basic level a communication problem. William James saw the communication barrier as âimmutable.â We believe that while communication problems may never be completely eliminated, they can be reduced and often avoided.
We live in a world filled with other people. We live together, work together, and play together. In our personal lives, we need each other for security, comfort, friendship, and love. In our working environment, we need each other in order to achieve our goals and objectives. None of these goals can be achieved without communication. Communication is the basic thread that ties us together. Through communication we make known our needs, our wants, our ideas, and our feelings. The better we are at communicating, the more effective we are at achieving our hopes and dreams.
This section will lead you through an interpersonal communication model that will help you understand your own style of communication and the styles that others use. Once you understand how people prefer to communicate, you can adapt your own communications in ways that will enhance understanding and build rapport.
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FUTURE PERFECT
COMMUNICATION
It is a luxury to be understood.
âRALPH WALDO EMERSON
When Star Trekâs Mr. Spock wants a perfect transfer of information between himself and another Vulcan, he does a mind-meld. By touching skulls, information flows from one mind to another in a faultless processâfree of errors, emotional content, and personal perspectives. Unfortunately mind-melding is not available to us. We have to use a much more flawed technique involving the three âVsâ of communication: verbal, vocal, and visual elements.
This chapter discusses the general communication process, including the most common places it breaks down and how you can avoid problems as you work to communicate. For simplicity and practicality, we show the communication process only from your perspective. That is the only part of the process you can, and need to, control. Of course, in successful relationships, both parties participate meaningfully in the entire two-way process. Figure 1-A presents a model of the communication process. The communication process has five basic elements: two peopleâthe speaker and the listener; two processesâsending and receiving; and one message.
1-A A general model of the communication process
The problem faced in any communication is how to get ideas from one personâs head to another. Since we havenât figured out how to use Mr. Spockâs mind-meld method of direct transfer, we are stuck with the problem of using an imperfect system that contains considerable opportunity for misunderstandings.
The speaker starts with what he wants to sayâthe message. To send the message, he translates it into words and actions. Literally, he selects words that he thinks will convey his meaning and he throws in a variety of gestures, facial expressions, etc., that he believes will help transmit the message.
The message to be communicated is carried by the three âV elementsââverbal, vocal, and visual. The words we use make up the verbal element. The vocal element includes the tone and intensity of our voice and other vocal qualities that are often referred to as the âmusic we play with our voice.â The visual element incorporates everything that the listener can see.
It might surprise you to learn that the most powerful element of communication is the visual. Dynamic visual, nonverbal communication grabs and holds onto the listenerâs attention.
Old story: An old codger and a young whippersnapper are on a mule trip. The youngster is having trouble getting his mule across a creek and asks the oldster for help. The wily veteran grabs a big stick and whacks the mule across the head. The mule trots meekly across the creek. The tenderfoot looks amazed and the old guy just says, âFirst you gotta get their attention.â
Effective communication begins with getting the listenerâs attention through strong visual, nonverbal elements and then uses powerful vocal and verbal elements to transmit the message.
The listener âreceivesâ the message through a series of filters: his past experiences, his perception of the speaker, his emotional involvement with the message, his understanding of the verbal content, his level of attention, etc. In a sense, he translates the message into his own words, creating his own version of what he thinks the speaker was saying.
COMMON PROBLEM AREAS
Problems arise in three major areas: sending, the environment, and receiving.
SENDING: As speakers, we donât send our messages perfectly. The words we choose may be ambiguous; our tone of voice may not reflect our true feelings; our gestures may not convey the importance of the message.
ENVIRONMENT: There might be too much ânoiseâ in the environment. The message might be presented in the midst of many distractions or to a listener whose mind is wandering.
RECEIVING: The message can be garbled during reception. A word or a facial expression might be misinterpreted or a previous experience might cause the message to be translated in a way different from its intent.
While communication can break down in several places, people who understand these problem areas have more control of the process and have fewer communication glitches.
PROBLEMS IN SENDING
Letâs consider the communication involved in a sales situation. This ...